Due to the size of the show, we needed a production schedule for the show that broke down the days, so people knew what we needed to do on what days. Due to the limited timeframe we had to work with we condensed the production schedule to a smaller timeframe. Since events both within and out of our control changed meant that the production schedule had to be changed multiple times. Because of this there are multiple versions of the production schedule. When I was writing the schedule, I didn’t want to bring people in on days that they weren’t meant to be in unless it was necessary.

 

Version 1

 

In this version the start date for pre-production was the 31st of January which would give us 9 days to work on the show before the get in and 10 days starting 14th of February with a week of because of half term. I knew that the show was on the 7th and 8th, so I had the get out on the 9th of March. I also included a Personnel list for crew members and their job roles. I also wanted to include a counter that kept track of how many hours people would be working.

 

Version 2

 

I found out that there was a show happening the week of the 6th of February which meant that people would be working on the show. So, I had to rewrite the production schedule and condense it down and bring people in every day. I also started to call people in at different hours. Another thing I did was broke down each day into smaller parts, so people knew what to expect. I also updated the personnel section to include the cast members. I also removed the counter for the hours because it wasn’t necessary, and I didn’t have time to add it.

 

Version 3

 

This was the last version sent out before we started on the 13th of February, this version included updated info regarding the Thursday matinee for the schools and it also included an updated personnel file that covers all cast, production crew and technical crew. It also contains information about peoples interests that is going to go into the program.

 

Review

 

Overall, the production schedule is good, but I feel like it is hard to read so in the future I plan on colour coding it for easier understanding. I have also learnt to talk to your team when you are making the production schedule because if I had I Wouldn’t have had to create multiple copies of the schedule.

 

Risk Assessment

 

The risk assessments for this show are from Lighting, Sound and Stage. There weren’t many risks on this show apart from generic risks. In the lighting risk assessment it mentions that we use a haze machine and we make sure that we comply with COSHH guidelines, by keeping any flammable substances in a suitable container within the guidelines and below eye level out of sunlight and heat. The sound risk assessment contains mention of manual handling guidelines which are an important regulation to abide by an failing to do so can have long term effects on a person’s health.

 

Budgeting

 

To purchase the rights for SIX teen edition from Concord theatrics we had to spend £1000 and for the transport of the LED screens we paid PRG £70 to both deliver and collect the screens. Then we spent around £35 on buying props meaning that upfront we spent £1105. To break even on this show, we needed to sell roughly 77% of tickets. Unfortunately, because the official SIX show was touring in the area, we were not allowed to do any online advertisement, but we were allowed to put up posters around the college and post messages on our personal social media accounts. In the end we sold 141 tickets on the Tuesday and 138 on the Wednesday meaning we sold 97% of the tickets and made a profit of £365 after including sales for food, drinks and programs.